Procedures:

1. New faculty members:Depending on whether the new faculty member is hired to fill college-controlled quota or University-controlled quota, the competent college as well as the Office of Academic Affairs and Personnel Department will be notified of the appointment, with the former handling matters related to the external publications review. A letter of appointment will be issued following approval by all three levels of faculty evaluation committees. New faculty members must report to the University by the start of their first semester (i.e., by August 1 or February 1). The Personnel Department will request the issuance of a teaching certificate from the Ministry of Education at a later date.
2. Faculty promotions:Faculty members seeking a promotion or change of appointment must submit an application for review by all three levels of faculty evaluation committees, which will issue the letter of appointment. The Personnel Department will request a teaching certificate from the Ministry of Education at a later date.

1. Review procedures:

1) New faculty appointments require passage by all three levels of faculty evaluation committees, after which the new faculty member may report for duty. Faculty promotions also require passage by all three levels of faculty evaluation committees.

2) Faculty members who do not possess a teaching certificate for their new faculty rank must fill out the necessary teacher qualification information on the Ministry of Education’s Higher Education Teacher Review System.

3) The Personnel Department will help ensure the accuracy of the submitted information and request a teaching certificate from the Ministry of Education.

2. Processing timeline:

1) New faculty members must be reported to the Ministry of Education for review within three months of initial appointment. Appointments of those who are approved will be made retroactively effective from the year and month indicated on their letter of appointment.

2) Promoted faculty members must be reported to the Ministry of Education for review within three months of the start of the semester. Appointments of those who are approved will be made retroactively effective from the start of the same semester.

Types:

1. Full-time project researchers
2. Full-time project teachers
3. Full-time regular project teachers
4. Full-time clinical project teachers

Appointments and submission of review:

1. The appointment, review, and promotion regulations for quota-based, full-time faculty members and researchers also apply to project teachers.

2. Project teachers who do not require a qualifications review and project researchers who do not require a promotion must undergo a review conducted by a Project-Based Faculty Member and Researcher Appointment Review Committee set up by the appointing unit before referral to the University President for appointment. The committee will have at least five members, with the unit director serving as convener and the remaining seats filled by associate professors (or professors of a higher rank) specializing in a related field of studies.

Procedures:

• Internal applications:

1. Please apply for appointment as a research assistant or post-doctoral fellow via the Project Personnel EZ-Come System (https://psf.nchu.edu.tw/EZcome/). Sign up with the internal project number and your ARC number to obtain your login credentials, then log into the system to file the application.
2. Please log into the system, verify the appointment requirements, fill in your basic information, upload the required documents (such as ARC, work permit, etc.), and submit the application. You may keep track of the progress of your application within the same system.
3. Following a review by the principal investigator, appointments must be submitted by 3 p.m. on the day the project personnel report for duty so that the University may process labor insurance and national health insurance applications on the same day.

• Work permit applications:

Those who wish to perform academic research work must apply with the Ministry of Labor. Navigate to the EZ Work Permit (https://ezwp.wda.gov.tw/wcfonline/wSite/Control?function=IndexPage) portal to apply online. See “A11. Academic research: required documents and application form” on the EZ Work Taiwan for more details.

Prior to their resignation from the University or the expiry of their employment contract, foreign postgraduate research fellows are required to download and fill out a First Bank Severance Pay Account Closure Application and submit it to the Cashier Division to settle their severance payment.

When reporting for work, International faculty members (including postdoctoral research fellows) are required to open an account with either Chunghwa Post Co., Ltd. or Bank SinoPac and provide their account information to the Cashier Division.

To open an account, please have the following documents ready:

1. Alien residence certificate or passport

2. Letter of appointment

3. Personal seal

Please provide the Cashier Division with your account information after opening the account.

International faculty members are required to submit a scanned copy of their highest diploma and passport information page (passport must be valid) and an electronic copy of their headshot to the responsible person of their respective department so that the University can request a work permit from the Ministry of Education for such them. If approved, the hiring academic unit must assist the faculty member with securing a visa and alien residence certificate. Please note that visa requirements may vary for individuals of different nationalities, and it is recommended that each unit’s responsible person first consult with the Ministry of Foreign Affairs as to whether a prospective faculty member is eligible for a visa. This applies to the appointment of all international full-/part-time faculty members, project faculty members, Ministry of Education Yushan Scholars, and visiting personnel.

To apply for retirement, faculty members must submit a photocopy of their household registration transcript, postal savings passbook cover, and designated civil service pension account passbook cover; the original copy of their teaching certificate (if certified to teach at multiple levels of education, all valid certificates); and a 1-inch photo.

To apply for survivor’s benefits, the family of the deceased faculty member need to submit the original copy of a death certificate or a household registration transcript indicating the faculty member’s death, the household registration transcript indicating each surviving family member’s right to inheritance, and a transcript of each eligible family member’s individual household registration. A photocopy of the chief beneficiary’s bank account passbook (must be a postal savings account or designated civil service pension account) and proof of burial/cremation are also required.

To request an extension of service, the provisions of the NCHU Directives Governing the Extension of Service by Professors and Associate Professors apply.

In principle, contract personnel are prohibited from pursuing part-time work or teaching engagements within or outside of NCHU, except where the University’s official business requires it and where such engagements will not interfere with regular duties. Contract personnel may be approved by the head of the competent unit to participate in up to two projects within the University, the remuneration for which may not exceed 40% of their base salary.

To foster industry-academia collaboration and in compliance with the Ministry of Education’s Principles for the Handling of Full-Time Teachers at All Levels Seeking Part-Time Engagements and the University’s general policy for more lenient handling of faculty members with part-time employment, NCHU permits faculty members to take on part-time employment or teaching engagements at private companies, government agencies, or other education institutions with the approval of the head of their respective unit and the University, provided that such engagements do not interfere with their teaching duties at NCHU.

Faculty members (and teaching assistants employed under the old system) are not required to sign in or out of work. Teaching assistants employed under the new system, however, are required to sign in and out of work within the flexible working hours (7:45–8:30 a.m. for sign-in and 4:45–5:30 p.m. for sign-out) on a daily basis, just as civil servants do. To request leave, please visit the online attendance/leave management system to submit a request.

Contract personnel are required to sign in in the morning and sign out in the afternoon every day. They are allowed to sign off of work 8 hours after the sign-in time (not counting lunch break). Those signing in after 9 a.m. must submit a leave request or they will be recorded as absent without cause. To request a leave of absence, paid time-off, or official leave, contract personnel are required to complete the applicable procedures through the Online HR Information System and obtain the necessary approval before they may leave the University. In the event of an acute illness or emergency, contract employees may notify their supervisor verbally and ask a colleague, family member, or friend to complete the necessary procedures for them.

Postdoctoral research fellows and full-time assistants are required to sign in and out of work during the same flexible working hours as those for staff members. They may only sign out of work 9 hours (including a 1-hour lunch break) after they sign in. Project personnel must sign in and out from the fixed IP address assigned to them. Part-time project personnel must sign in and out through the University’s attendance/leave management system based on the actual time they arrive at and leave work.

Procedures for calculating faculty members’ pay grade

Regulations for the Recruitment, Retention, and Commendation of Outstanding Special Talent with Flexible Pay (including new faculty members, distinguished professors, distinguished associate professor, and chair professors)

Faculty members who meet the criteria for teaching, research, consulting, or service performance may receive a one-step promotion in their pay grade (or seniority-based pay raise) up until the highest permissible grade/step for their position for each full academic year of service at the University.

Contract faculty members

Mandatory Promotion Deadline

Directives Governing the Recruitment of Visiting Personnel

Appointment and awarding of Professor emeritus

Unpaid leave during secondment

Faculty onboarding and resignation

Postdoctoral researchers are prohibited from taking up part-time work or teaching engagements within or outside of NCHU without the written authorization of the University, unless the sponsoring agency (or unit) of the project they work on has no restrictions on part-time engagements and the necessary administrative approval procedures have been completed.

Full-time assistants are prohibited from taking up another project or position, unless the sponsoring agency (or unit) of the project they work on has no restrictions on part-time engagements and the necessary administrative approval procedures have been completed.