Faculty

Work Permit (for international faculty members)

Documents required to apply for a work permit: International faculty members should submit a headshot, valid passport, proof of their highest level of education, and copy of their letter of appointment (please print on both sides) and minutes of the University Faculty Evaluation Committee (all documents shall be submitted electronically in PDF format) to the Personnel Office for processing at least 10 days before the initial date of appointment.

Procedures for faculty appointments and promotions

Procedures:

    1. New faculty members:Depending on whether the new faculty member is hired to fill college-controlled quota or University-controlled quota, the competent college as well as the Office of Academic Affairs and Personnel Department will be notified of the appointment, with the former handling matters related to the external publications review. A letter of appointment will be issued following approval by all three levels of faculty evaluation committees. New faculty members must report to the University by the start of their first semester (i.e., by August 1 or February 1). The Personnel Department will request the issuance of a teaching certificate from the Ministry of Education at a later date.
    2. Faculty promotions:Faculty members seeking a promotion or change of appointment must submit an application for review by all three levels of faculty evaluation committees, which will issue the letter of appointment. The Personnel Department will request a teaching certificate from the Ministry of Education at a later date.

Procedures for reviewing qualifications of faculty

1. Review procedures:

1) New faculty appointments require passage by all three levels of faculty evaluation committees, after which the new faculty member may report for duty. Faculty promotions also require passage by all three levels of faculty evaluation committees.

2) Faculty members who do not possess a teaching certificate for their new faculty rank must fill out the necessary teacher qualification information on the Ministry of Education’s Higher Education Teacher Review System.

3) The Personnel Department will help ensure the accuracy of the submitted information and request a teaching certificate from the Ministry of Education.

2. Processing timeline:

1) New faculty members must be reported to the Ministry of Education for review within three months of initial appointment. Appointments of those who are approved will be made retroactively effective from the year and month indicated on their letter of appointment.

2) Promoted faculty members must be reported to the Ministry of Education for review within three months of the start of the semester. Appointments of those who are approved will be made retroactively effective from the start of the same semester.

Faculty Appointments (for project-based teachers)

Types:

    1. Full-time project researchers
    2. Full-time project teachers
    3. Full-time regular project teachers
    4. Full-time clinical project teachers

Appointments and submission of review:

1. The appointment, review, and promotion regulations for quota-based, full-time faculty members and researchers also apply to project teachers.

2. Project teachers who do not require a qualifications review and project researchers who do not require a promotion must undergo a review conducted by a Project-Based Faculty Member and Researcher Appointment Review Committee set up by the appointing unit before referral to the University President for appointment. The committee will have at least five members, with the unit director serving as convener and the remaining seats filled by associate professors (or professors of a higher rank) specializing in a related field of studies.

Reimbursement

Reimbursements from the University are processed online. Users may log onto the online system through a web browser to handle matters related to procurement requests, reimbursement, procurement management, and budget inquiries. See below for more details:n1. Create an account: Log into the NCHU EZ-Come System > Online procurement requests > Check the functions you wish to enable > Automatic processing by the system > Procurement account created by the Office of Accounting.n2. Request a project number: You must request a project number in order to use any budget. All budget accounts are reserved for their intended use only and are identified by an internal project number. For example, NSTC project numbers are in the format of “111BXXXX”. Please have your project number ready when contacting the Office of Accounting in order to be referred to the competent case officer.n3. Procurement of property and reimbursement for travel expenses: NCHU Homepage > Office of Accounting website > Click on the application link (https://acc93.nchu.edu.tw/apswis_q/login_l_q.asp or https://acc95.nchu.edu.tw/apswis_q/login_l_q.asp ,for Academy of Circular Economy https://aceacc.nchu.edu.tw/APSWIS_Q/Login_L_Q.asp) > Log into the system with your credentials (your default password will be notified via email).n4. Print out the expenditure receipts form:n1) Prepare the form in the system, print it out, and attach invoices or receipts (original copies only) to the form.n2) The Division of Property Operation Management, General Affairs Office will be notified of procurements property and non-consumables. The NCHU Library will be notified of procurements of books. The Computer and Information Network Center will be notified of procurements of computer soft- and hardware. The Division of Procurement, General Affairs Office will be notified of centralized procurement cases.n3) Reimbursements with a value of NT$150,000 or less should be signed off on by the unit director, processed by the aforementioned units, and submitted to the Office of Accounting for approval. Cases with a value of over NT$150,000 must be approved by either the NCHU President or an authorized proxy.n5. Personnel salaries and subsidy filings: NCHU Homepage > Quick Links > Personal Income Reporting (via the NCHU Single Sign-On).

Sports Facilities

The NCHU Sports Facilities Management Regulations provide details (including application procedures and a fee schedule) for renting sports venues at the University (including the gym, sports field, rock-climbing wall, swimming pool, outdoor basketball courts, and outdoor volleyball courts) as well as usage guidelines and notices for each venue. The regulations also contain information on the available hours of all sports facilities during school semesters and summer/winter vacations.

Externally-funded research projects—NSTC Visiting Personnel Recruitment Project

Applicants must be teaching/research staff or first-level administrators at the University (including principal investigators of NSTC-funded projects).

    • The three types of recipients are:
    1. Chair professors: Including Distinguished Chair Professors and Chair Professors (limited to international science and technology personnel)
    2. Visiting scholars (limited to international science and technology personnel)
    3. Doctoral level researchers: Exceptional domestic or international science and technology personnel holding a doctoral degree
    • Application time frame: Applications are reviewed as they are received, but should be submitted one month before the initial date of appointment.
    • Application method: Please apply online via the NSTC’s Academic Research and Development Service Portal.
      1. Chair professors and visiting personnel: Recommended by the University following an internal review and approval process
    1. Doctoral level researchers:
      1. Those participating in an NSTC project: Applications may be submitted together with the NSTC project application, or separately following approval of the NSTC project.
      2. Those participating in an NCHU self-funded project or in charge of technology management: Applications may be submitted separately to the NSTC.
    • Funding period:
    1. Chair professors: 1 month–1 year per term
    2. Visiting personnel: 3 months–1 year per term
    3. Doctoral level researchers: 3 months–1 year per term
    • Funding items: Teaching and research expenses, airline tickets, insurance premiums, salary subsidies, labor insurance, separation pension, and R&D fees.
    • Case conclusion and account settlement:
      1. Applicants shall upload a work report to the NSTC system within two months of the project’s conclusion.
      2. The University shall process the final account settlement with the NSTC within three months of the conclusion of the project.

Externally-funded research projects—NSTC Subsidy Program for Domestic Experts and Scholars Attending International Scholarly Conferences

Eligibility:

    1. Current teaching and research staff
    2. Postdoctoral researchers taking part in an NSTC project
    • Documents required for online applications include but are not limited to the following:
    1. Application form
    2. Proof of paper acceptance
    3. Abstract of the accepted paper
    • Applicants shall submit the application by 3 p.m. six weeks prior to the first day of the conference. The University will compile submitted applications and forward them to the NSTC by 5 p.m. the same day.
    • The subsidy is limited to one person per paper (whether presented orally or in the form of a poster). The same provisions apply to directors/supervisors of major international academic associations or editors of internationally renowned scholarly journals whose attendance is required at a conference.
    • The subsidy covers flights, conference registration, daily allowance, processing fees, and insurance premiums.
    • Only one subsidy is allowed per individual per fiscal year. Principal investigators of NSTC projects who already have an “international scholarly conference” account are ineligible to receive further subsidies.
    • Persons with a severe disability (supporting documents required) who must be accompanied by an aid in order to attend a scholarly conference may receive an additional subsidy to cover the aid’s travel expenses.
    • Conferences held in mainland China must be organized by an international academic organization (or chiefly organized by an international academic organization and co-organized by mainland China).
    • Recipients should file for reimbursement within one month of their return to Taiwan, and a conference report and account settlement form must be submitted to the NSTC’s system.

University-funded subsidies—NCHU Teaching and Research Subsidies for New Faculty Members

Only new faculty members working at the University are eligible to apply.

    • “New faculty members” refers to full-time faculty members hired by the University within the past year. With justifiable cause, those who are unable to apply within their first year at the University may do so in their second year.
    • Please submit your application to the NCHU Academic Research and Development Service Portal together with the following application documents:
      1. A short proposal (max. 10 pages; must include the project title, abstract, background, specific objectives, methodology, expected outcomes, and budget)
      2. A personal information sheet (in the NSTC-stipulated format)
      3. An itemized, approved budget issued by the external sponsoring organization(s) or proof of college/department subsidies
      4. A quote for any equipment requiring subsidization
      5. Application deadline: By the first day of March, June, and September each year
    • In principle, each award recipient is entitled to up to NT$300,000 in subsidies, with the exception of researchers with outstanding performance.
    • Subsidy depletion deadline: Capital accounts are available from March 1 to October 31, while current accounts are available from March 1 to December 25.

University-funded subsidies—NCHU Subsidies for Faculty Members and Postdoctoral Researchers Attending International Scholarly Conferences

Eligibility:

    1. Faculty members (including researchers) working at the University
    2. Postdoctoral researchers
    3. Online application documents include but are not limited to the following:
      1. An application form
      2. Proof of paper acceptance
      3. Abstract of the accepted paper
    • Applicants must submit their application by the deadline closest to (prior to) their departure (by the first day of either March, June, September, or December each year).
    • Only keynote speakers, invited speakers, or those performing other important tasks or presenting a paper at a conference are eligible to apply. In principle, eligible papers must be published under the auspices of NCHU and be primarily about research activities conducted at the University.
    • The subsidy covers flights and conference registration and is limited to the following amounts: NT$45,000 for conferences in Europe, Africa, or the Americas; NT$30,000 in Oceania, and NT$20,000 in Asia.
    • Each person may receive one subsidy per fiscal year.
    • Attendees of gender studies conferences and those serving in crucial roles at a conference may be granted an exemption from the preceding limitation. However, only airfare will be subsidized from the second conference onwards.
    • Please first write off any remaining balance of a project’s international travel expense account or apply for external funding before applying with the University.
    • Conferences held in Taiwan, Hong Kong, or mainland China by non-international organizations are ineligible.