Personnel Office

Attendance and Leave Regulations for Project Personnel

Postdoctoral research fellows and full-time assistants are required to sign in and out of work during the same flexible working hours as those for staff members. They may only sign out of work 9 hours (including a 1-hour lunch break) after they sign in. Project personnel must sign in and out from the fixed IP address assigned to them. Part-time project personnel must sign in and out through the University’s attendance/leave management system based on the actual time they arrive at and leave work.

Service Medals

Pursuant to the applicable regulations, employees with outstanding service performance may be awarded a service medal at the time of their retirement, separation, resignation, or death.

Faculty Appeals

Faculty members may file an appeal against administrative measures which they believe to be illegal or damaging to their rights, or if they believe the University has failed to act on a lawful request in violation of their rights.

National Health Insurance Application

Employees who wish to apply for NHI coverage for themselves or their dependents may visit the NHI and Labor Insurance Application and Change System (link available on the Personnel Department website) and provide their or their dependents’ personal information and the starting date of the coverage.

Work Permit (for international faculty members)

Documents required to apply for a work permit: International faculty members should submit a headshot, valid passport, proof of their highest level of education, and copy of their letter of appointment (please print on both sides) and minutes of the University Faculty Evaluation Committee (all documents shall be submitted electronically in PDF format) to the Personnel Office for processing at least 10 days before the initial date of appointment.

Procedures for faculty appointments and promotions

Procedures:n

    n

  1. New faculty members:Depending on whether the new faculty member is hired to fill college-controlled quota or University-controlled quota, the competent college as well as the Office of Academic Affairs and Personnel Department will be notified of the appointment, with the former handling matters related to the external publications review. A letter of appointment will be issued following approval by all three levels of faculty evaluation committees. New faculty members must report to the University by the start of their first semester (i.e., by August 1 or February 1). The Personnel Department will request the issuance of a teaching certificate from the Ministry of Education at a later date.

    2. n

  2. Faculty promotions:Faculty members seeking a promotion or change of appointment must submit an application for review by all three levels of faculty evaluation committees, which will issue the letter of appointment. The Personnel Department will request a teaching certificate from the Ministry of Education at a later date.

    3. n

Procedures for reviewing qualifications of faculty

1. Review procedures:nn1) New faculty appointments require passage by all three levels of faculty evaluation committees, after which the new faculty member may report for duty. Faculty promotions also require passage by all three levels of faculty evaluation committees.nn2) Faculty members who do not possess a teaching certificate for their new faculty rank must fill out the necessary teacher qualification information on the Ministry of Education’s Higher Education Teacher Review System.nn3) The Personnel Department will help ensure the accuracy of the submitted information and request a teaching certificate from the Ministry of Education.nn2. Processing timeline:nn1) New faculty members must be reported to the Ministry of Education for review within three months of initial appointment. Appointments of those who are approved will be made retroactively effective from the year and month indicated on their letter of appointment.nn2) Promoted faculty members must be reported to the Ministry of Education for review within three months of the start of the semester. Appointments of those who are approved will be made retroactively effective from the start of the same semester.

Faculty Appointments (for project-based teachers)

Types:n

    n

  1. Full-time project researchers

    2. n

  2. Full-time project teachers

    3. n

  3. Full-time regular project teachers

    4. n

  4. Full-time clinical project teachers

    5. n

nAppointments and submission of review:nn1. The appointment, review, and promotion regulations for quota-based, full-time faculty members and researchers also apply to project teachers.nn2. Project teachers who do not require a qualifications review and project researchers who do not require a promotion must undergo a review conducted by a Project-Based Faculty Member and Researcher Appointment Review Committee set up by the appointing unit before referral to the University President for appointment. The committee will have at least five members, with the unit director serving as convener and the remaining seats filled by associate professors (or professors of a higher rank) specializing in a related field of studies.

Research Assistant (RA) appointments

Procedures:n

    n

  • Internal applications:

    • n

n

    n

  1. Please apply for appointment as a research assistant or post-doctoral fellow via the Project Personnel EZ-Come System (https://psf.nchu.edu.tw/EZcome/). Sign up with the internal project number and your ARC number to obtain your login credentials, then log into the system to file the application.

    2. n

  2. Please log into the system, verify the appointment requirements, fill in your basic information, upload the required documents (such as ARC, work permit, etc.), and submit the application. You may keep track of the progress of your application within the same system.

    3. n

  3. Following a review by the principal investigator, appointments must be submitted by 3 p.m. on the day the project personnel report for duty so that the University may process labor insurance and national health insurance applications on the same day.

    4. n

n

    n

  • Work permit applications:

    • n

nThose who wish to perform academic research work must apply with the Ministry of Labor. Navigate to the EZ Work Permit (https://ezwp.wda.gov.tw/wcfonline/wSite/Control?function=IndexPage) portal to apply online. See “A11. Academic research: required documents and application form” on the EZ Work Taiwan for more details.